BYU School of Music

COVID-19 Health and Safety Policies and Protocols

Fall 2020

Introduction

Welcome back to campus for the Fall 2020 semester!

We are looking forward to seeing you all — even if from behind a mask and from a safe distance!

We’re working hard to make sure your experience this semester in the BYU School of Music is enriching, educational, and most importantly, safe. There are many units on campus, from the University Administration down to individual professors and instructors, who will provide you with advice and instructions on how we can all stay safe and reduce the spread of COVID-19 while doing our important work. Pay attention to this advice and please heed it on and off campus. Everybody wants to keep the campus safe and its people healthy—the College, the Building Care staff, the schools and departments, deans, teachers, and fellow students. Following all the instructions, even if you’re hearing them many times over and they start to sound repetitive, will keep us all as healthy as possible. You are musicians; you know the importance of repetition and disciplined practice! Don’t Be the One who spreads the virus and shuts down the campus.

All BYU students, faculty and staff are required to complete the “Welcome Back to the Y” safety training before the first day of classes (August 31).

School of Music Community

Some of these protocols might seem overly precautious. Perhaps you may think that just this once I can take my mask off and believe it’s for a really good purpose. Some of you might not want to maintain social distancing. But in the spirit of Doctrine and Covenants Section 89, we are being asked to make sacrifices and adaptations of our regular routines literally “for the weakest of saints.” You should always assume that the person next to you is immuno-compromised, or that your classmate lives with their elderly grandparents, or that the person you pass on the Quad or in the HBLL already has underlying conditions.

We do this not only to protect ourselves, but to protect each other.

For information about modes of instruction, see this BYU site.

Because of the variety of instruction modes and performance contexts in the School of Music, there are many instances where more specific guidelines, unique and particular to various instruments and ensembles, are helpful. Those will be detailed below.

For specific questions not answered below, email: music@byu.edu

 

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

The School of Music is committed to protecting and maintaining the health and safety of everyone involved in the School: students, faculty, staff, guests, and community members. This can only be achieved if every person is thoughtful and cooperative and chooses to comply with the procedures and protocols that give us all the best chance of staying healthy.

Face Coverings

The School of Music fully supports BYU’s instructions that students and employees are required to wear face coverings:

  • In all classroom settings
  • Inside all university buildings
  • During interactions with campus guests or customers
  • In other areas, indoors or outdoors, where required or directed by management
  • When physical distancing is difficult to maintain
  • https://www.byu.edu/coronavirus/face-coverings
  • For additional instructions on masks click here and here.

EACH SCHOOL OF MUSIC STUDENT, FACULTY, AND STAFF WILL RECEIVE A SCHOOL OF MUSIC MASK! The distribution of masks is forthcoming.

Face coverings should be made from a solid, preferably multilayer fabric that will dramatically reduce the discharge of aerosol droplets into the atmosphere. Mesh and lace “masks” that do little to reduce aerosol emissions are not acceptable in the School of Music. Masks must be worn covering both the mouth and nose.

In general, faculty members and instructors have practical control over the spaces in which lessons, classes, and ensemble rehearsals take place, and students should comply with all faculty/instructor guidelines regarding health and safety. A faculty member may end a lesson or class without notice if a student is not compliant with these requirements. Masks will be available in the BYU Store for $1.25. If students do not wish to wear a mask, they should refrain from coming to campus.

Mask-wearing has unfortunately become a politicized issue in many communities around the country. You should know that as an institution of higher learning, BYU and the School of Music has based its COVID response on solid science, peer-reviewed research, the advice of experts, and careful, considered input from health-care professionals. This is what universities do—they promote study and research, critical thinking skills, and the ability to discern truth and facts from rumor, truthiness, assumption, and supposition. The decision to mandate mask-wearing at BYU is not a political statement. It is merely an example of living the principles of clear thinking and action that a university stands for and hopes to instill in its students.

In compliance with campus-wide policy, exemptions to the requirement for masks are limited to time spent alone in an office with a closed door, while eating or drinking.

Social Distancing

Social distancing is important. The School of Music will also implement social-distancing guidelines in all classrooms, performance and rehearsal spaces, and studios.

  • Instructors will provide seating arrangement guidelines for each classroom setting. There will likely be more seats than the maximum occupancy allowed under COVID restrictions.
  • The faculty member or instructor in charge has the final say about social distancing and can end a lesson or class without notice if students do not adhere to social-distancing guidelines.
  • The safest way to maintain social distancing is for people to keep a 6-ft. radius around them as clear as is practically possible and for all people in a room to face the same direction. Sitting in small groups in a circle is the wrong way to maintain social distancing.
  • If all students are facing one direction and the instructor is facing the students, the instructor, even with a mask, should maintain at least a 12-ft. distance from the nearest student.
  • Social distancing is not an alternative to wearing a mask. Everyone should ensure that they are following both protocols.

Hygiene

  • Hand hygiene is important. Everyone should wash their hands frequently with soap and water for at least 20 seconds, especially after they have been in public spaces.
  • It is suggested that everyone wash their hands before they enter and after they exit various on-campus spaces and before eating.
  • Avoid touching eyes, nose, and mouth.
  • Extra hand-sanitizer stations will be placed throughout campus, including the HFAC, at major building entrances and exits and in restrooms and should be used routinely. If you pass a sanitizer station, stop and sanitize your hands.

Symptoms

Students who feel sick, or show any of the symptoms of COVID-19, should refrain from coming to campus, should seek medical attention and be tested, and should work out with their instructors some alternatives for making up lost work.

Conduct a daily health self-check:

  • Do you have a sore throat?
  • Do you have a cough?
  • Do you have shortness of breath or difficulty breathing?
  • Do you have, or have you had, a fever (temperature of over 100.3 degrees F.) in the last 24 hours?

Instructors will be as accommodating as possible of absences, tardies, and missed work due to illness or the presence of symptoms.

Building Care

BYU Building Care and the School of Music will practice specific protocols to ensure safety and sanitation in the HFAC.

  • BYU Building Care will clean high-touch surfaces such as doorknobs every day and do a thorough daily cleaning of most rooms and spaces.
  • Students, faculty, and staff should use wipes to sanitize shared surfaces (music stands, light switches, chairs, etc.) between classes and lessons.
  • The HFAC will be supplied with disinfecting wipes so students can wipe down their area as they enter the classroom. Students and instructors may also wish to carry sanitizing wipes with them at all times, just in case.

Traffic Flow

ELEVATORS AND STAIRS

  • School of Music faculty, staff, and students are advised to avoid using the elevators, whenever possible, in order to keep them available for people with disabilities.
  • Floors on the elevators will be marked with suggestions for proper distancing.
  • The open staircases in the HFAC gallery are wide enough to accommodate two-way foot traffic, as long as everyone keeps to the right and stays single file, whether ascending or descending.
  • Stairwells at the end of each of the HFAC wings are narrower and will not safely accommodate two-way traffic. With that in mind, those staircases should primarily be used, whenever possible, for ascending foot traffic from the 1st and 2nd floors to the HFAC 3rd floor and for descending foot traffic from the 4th and 5th floors to the 3rd Yes, it might take 30 seconds longer to change floors if you have to walk down a corridor. That’s still more convenient than ending up in the ICU (or sending your professor or grandmother there).

MADSEN RECITAL HALL

  • Enter the Madsen Recital Hall using the south 4th floor foyer and south 5th floor doors.
  • Exit through the north 4th floor foyer and north 5th floor doors.

HFAC GATHERING PLACES

Common HFAC gathering places that have traditionally served as meeting areas for students between classes, such as the Slab and benches in the HFAC gallery, should for the time being no longer be considered safe gathering places. There is simply too much opportunity for latent transmission of the virus. Students should exercise a surplus of caution when moving through common areas that are customary locations for gathering.

Signage

There will be a lot of signage on campus offering reminders about hygiene and safe practices, showing adapted traffic patterns, directing students to alternative building exits and entrances. Please pay attention to these signs and obey them strictly. Do not assume you can reach a classroom or a practice room the way you always have in the past. Don’t think, “I’ll pop in through this exit door just this once because I’m late to class.” Be late to class, instead. Don’t become inured to the signage. It is crucial.

Music Front Office (C550 HFAC) 

Schedule and Services

Fall 2020

In ongoing efforts to adhere to BYU guidelines, please review the following modifications to procedures of the Front Office and the services the staff provide Fall 2020.  As default for assistance, contact musicaccountant@byu.edu.  We appreciate your cooperation.

Front Office and Mailroom

Open 

M, W, Th, F,  9:30 am – 1:30 pm

Tuesdays,  9:30 am – 11:00 am

  • Administration– contact directly by email for assistance 
  • Phones – continue to be routed to musicaccountant@byu.edu  
  • Copier– cleaning supplies provided and required after use
  • Mail and packages– Continue once daily. The office temporarily closes as limited staff deliver mail and packages.
  • HBLL Delivery & Pickup Service– not offered
  • Forms (any kind) – all available electronically (no hard copies)
  • Receipts (purchasing or travel)– continue to be submitted by email or electronically (no hard copies) 
  • Master key – Please do your best to remember your keys!
  • Microwave– Cleaning supplies provided & required after use

The office will temporarily close while the staff deliver the mail and packages or at any time they need to leave the office briefly.

Closed

  • Saturday and Sunday
  • BYU Devotional and Forums: Tuesday, 11 am – 5:00 pm 
  • BYU Holidays
  • Thanksgiving to New Years – to be determined
  • Illness, or instructed by BYU or School of Music Administration

The BYU School of Music will use thorough and comprehensive measures to provide a clean and safe environment in the practice rooms. We want to do our part to create an environment that will allow students to continue to practice and make music. Despite these exhaustive measures, we will be unable to completely prevent the risk of infection.

Those using practice rooms do so at their own risk.

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

Sanitation

  • Practice rooms (including piano keys, music stands, chairs, doorknobs, light switches, etc.) will be fully sanitized by Building Care once per day.
  • Practice rooms will be sprayed by Building Care at least once per day with E-Mister (a fast-acting air purifier). Practice rooms may also be sprayed at intervals throughout the day.
  • Students will be required to wash hands and use hand sanitizer before entering the practice rooms. Hand sanitizer will be provided on each hallway and, in some cases, in the individual practice room.
  • Students will be required to use cleaning materials (provided by the School of Music and Building Care) to wipe down music stands, chairs, light switches, doorknobs, and any other surfaces that they use (including piano or organ keys) before and after their practice session.
  • Building Care will make sure that all cleaning materials are replenished daily.
  • Spit valves and other fluids may not be emptied onto the floor of a practice room. Valves must be emptied onto a disposable cloth (like a puppy pad or Windsorb) and safely discarded in the trash, or onto a personal cloth that is carefully taken home and washed daily.
  • Masks will be required at all times in the practice rooms (and everywhere on the BYU campus). A student whose instrument cannot be played through a mask may lower the mask to the chin in order to play but should replace the mask for periods between playing.
  • Only one person at a time will be allowed in any individual practice room.
  • Signs will be posted at each practice room to remind students of these protocols.
  • All protocols are subject to change.

 

Watch this video on how to properly clean and sanitize the pianos.

Scheduling

As we prepare for the healthy and appropriately cautious use of the practice rooms in the Harris Fine Arts Center, we are constrained to adopt new hours of use, reservation procedures, and sanitization practices. This will reduce the number of hours students will be permitted to reserve rooms. Please contact your studio teacher for specific guidelines with regard to the number of hours of weekly practice required for your specific major as well as ideas for productive practicing that can be done away from a practice room and your instrument.

Below you will find the current practice room plan for Fall 2020. Additional information may be added as well as changes made at any time. Please check back periodically for possible updates and changes.

  • Hours of available use of practice rooms will be from 8 AM-10 PM. There will be a mandatory one hour cleaning of ALL practice rooms from 12-1 PM and another from 5-6 PM. During each of these two hours, ALL practice rooms will be unavailable so they can be cleaned and air-purifying cleaning agents sprayed. ALL practice rooms as well as all other spaces in the School of Music and the HFAC will receive a deeper cleaning between 10 PM and 8 AM and will be unavailable for reservation or use.
  • Students will only be permitted to register for a room during one of the three 4-hour blocks on a given day. That room is for their use and ONLY their use during that 4-hour block. Further information will be forthcoming regarding the number of blocks each student will be permitted to reserve in a week.
  • You may only use the practice room for which you have a reservation. This will facilitate tracking of infection if needed.
  • Use will be restricted to music majors only.
  • Scheduling practice rooms will occur online. Certain instruments may have priority to use certain rooms.
  • The reservation process will be by seniority as it has been in the past.
  • If it is possible for you to practice in an off-campus location, we encourage you to do so in order to free up time for those that must practice on campus.
  • Due to cleaning and sanitizing requirements, the following larger rooms will NOT be available for individual practice at ANY time during the Fall semester: C-580, C-485, E-400, E-432, E-335, E-353, E-371, E-379, E-250, E-251, A-244, A-230, A-211, and C-130.

Please see the important information below regarding necessary changes to our practice room reservation process. In particular, please note the BIG CHANGES to both WHEN the process will take place AND HOW the process works. As with everything we are doing during this pandemic period, all these changes are targeting providing spaces that can be as safe as possible for you. Your adherence to the policies and procedures you have received and are receiving is paramount to any hope of success we may have of being able to continue on-campus classes and use of spaces.

NOTE: If you are doing your course work remotely and not planning to be on campus, please DO NOT reserve a room at all.

WHEN

The practice room reservation process will begin THIS THURSDAY, AUGUST 27TH at 6:00 AM and proceed as follows:

  • Thursday, August 27th –beginning 6:00 AM – Students registered for 660, 560, and 460 may begin to reserve
  • Friday, August 28th – beginning 6:00 AM – Students registered for 360, 359, and 260 may begin to reserve

IMPORTANT NOTE: Organ, Harp, and Percussion students will be reserving your practice rooms through your primary studio head. You will not be reserving rooms through this process.

HOW

The reservation process will be handled through the somis.byu.edu website, as it has been in the past. However, what you will see and what you will be permitted to do will be different. Here are the steps you should follow:

  • Log in to somis.byu.edu and click on the link that says “Click here to Reserve Practice Rooms”
  • You will see the system page as you have in the past that allows you to see the room list, what instrument is in it, and the times available for reservation each day. However, you will only see a

one-hour time slot that you can select if it is open. That one-hour slot represents a 4-hour block of time. That means that the room you select is YOURS and ONLY YOURS for that 4-hour block. The 4-hour blocks begin at 8 AM, 1 PM, and 6 PM.

  • You will ONLY be permitted to reserve a TOTAL of TWO 4-hour blocks. We know that the blocks may cross over some of your other already-scheduled classes, but we have no control over that. You should consider spacing your two blocks in the week, with one earlier and one later, if possible.
  • ALL practice rooms during the hours of Noon-1:00 PM, 5-6 PM, and 10 PM-8 AM will be RESTRICTED FROM ANY USE so they can be cleaned and sanitized prior to use by the next student. PLEASE  DO NOT try to use any other rooms at any other times than the ones you have reserved. Doing so may result in the suspension of your further use of practice rooms.

As stated in a previous notification and on the website, we know this is not ideal. We know 8 hours per week is not what your teachers expect you to practice. We have asked and are asking all private teachers to help all students learn new and creative ways to hone their craft and skills (practice) AWAY from practice rooms and, in some cases, their instruments. These alternative practice skills will become very important for future circumstances and living conditions in your lives and will prove invaluable.

Finally, let’s all – each one of us personally – make a commitment to helping each other make the best of a difficult and challenging situation. Thank you for your patience and understanding.

Percussion: Additional Guidelines

  • All percussion students will wipe down shared mallets such as bass drum, tam tam, triangle beaters, etc., at the beginning and end of rehearsals.
  • Avoid touching any part of an instrument that is a wood playing surface: rosewood bars are not designed to be cleaned several times a day. If an instrument needs to be moved, handling and disinfecting the frame of the instrument is better. If you do touch the bars, disinfect them. All plastic and metal playing surfaces can be wiped with disinfectant without harming the instrument.
  • Use a practice pad instead of HFAC practice rooms if at all possible.
  • Vacate percussion practice rooms after one hour.
  • A maximum of two practice rooms may be reserved each day per individual student. You may only use the practice room that you have reserved. Get in the habit of at-home practice and serious mental practice.
  • Percussion practice room assignments will be made by the Percussion Area Coordinator.

Harp: Additional Guidelines

  • Of the three harp rooms, one will be for lessons only, one for harp majors practice only, and one for non-majors practice only. All harp majors with harps at home will practice at home exclusively.
  • This leaves three harp majors who will share one practice room. Harp majors will still be allowed to access all three rooms to remove harps for large ensemble rehearsals (if required).
  • Harp practice room assignments will be made by the Harp Area Coordinator.
  • All harpists will wash hands thoroughly and then use hand sanitizer before touching a harp. This will reduce both the grime that builds up on the harps and will disinfect them as much as possible since we are unable to thoroughly disinfect the wood. All harpists will do the same after a lesson or practice session.
  • Additionally, harpists will sanitize their strings at the start of each lesson or practice session.
  • Harpists will also follow the same hand sanitizing protocols before using the harp hand trucks and benches.
  • The harp TA will wipe down the wood portion of the harps once a week according to the manufacturer directions.

Piano: Additional Guidelines

  • If you are living off campus and/or are able to practice in your local chapels or at home, we encourage you to continue to practice off campus.
  • Work with the piano faculty to determine a rotation to ensure that everyone has access to the better pianos on campus.
  • Piano practice room assignments will be made by the Piano Area Coordinator.

Organ: Additional Guidelines

  • Those using organs must wipe down all normally touched surfaces: keys, thumb pistons and other manual controls and peripherals, key cheeks, the front and back of stop controls, bench tops, bench adjustment devices, and the practice room entry keypad.
  • Check with your organ professor about other guidelines specific to those studying organ.
  • Organ practice room assignments will be made by the Organ Area Coordinator.

Private applied lessons are a foundational component of music performance. Studio teachers continue to seek the best pedagogical practices for both in-person and remote teaching.

To facilitate the audio quality of remote lessons, all music majors enrolled in lessons for Fall 2020 only will receive a $100 reduction in lesson fees in order to purchase audio equipment to enhance lessons (external mic, headphones, etc). Students should report equipment purchases to their studio teacher. A list of good options may be found here, though students are welcome to seek their own options for equipment.

Tuition and lesson fees for all lessons (160, 260, 359, 360, 460, 560, 660) will follow the standard university policy for refunds should a student decide to drop or withdraw from the course at any time in the semester. No full refunds will be given after the Add/Drop deadline.

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

  • Music majors enrolled in private lessons will receive the equivalent of 12 lessons during Fall 2020.
  • Studios for winds, brass, and voice will provide predominantly remote lessons. All other lessons may be provided remotely, blended, or in-person.
  • Students attending lessons in-person will follow strict hygiene practices before entering faculty studios. This may include, but not be limited to, the following:
    • Hand washing before coming to rehearsal
    • Temperature checks at the door
    • Wearing masks when entering/exiting
    • Wearing masks when playing/singing
    • Maintaining social distancing of at least 6 feet
    • Using caution and courtesy by not directing wind and brass instrument bells towards others
    • Using bell masks/shields, if possible
    • Emptying spit valves and other fluids onto a disposable cloth (like a puppy pad) that is safely discarded in the trash, or onto a personal cloth that is carefully taken home and washed daily
    • Cleaning music stands, piano keyboards, mallets, etc., and other surfaces via disinfectant wipes before and after each lesson
    • Not attending lessons when experiencing any symptoms of illness but instead using remote means.
  • A 30-minute room vacancy between each lesson, when possible, is recommended to allow for adequate air exchange.
  • Practices for studio master classes and chamber groups should follow the same protocol.
  • Juries following Thanksgiving break must be executed remotely.

Individual faculty members, ensemble directors, and instructors will have further instructions and procedures that are pertinent to their specific disciplines and areas, and students are expected to follow those instructions completely and rigorously. Please talk with faculty and instructors for further details and refer to individual course syllabuses.

Instrument Office:

The Instrument Office provides instruments and equipment for BYU School of Music classes. There may be a fee assessed based on use. For more information, refer to the instrument rental policy. Lockers are also available through the Instrument Office for those wishing to store their instruments in the HFAC for $10 per semester. The Instrument Office does not rent lockers for smaller instruments (i.e. flutes, clarinets, trumpets, etc.). For additional lockers, check BYU’s locker rental site at my.byu.edu under the miscellaneous tab.

The Instrument Office sells various instrumental items: reeds, strings, rosin, cork grease, valve oil, slide grease, metronomes, etc. Prices are comparable to online stores. For more information, rentals or purchases; contact the Instrument Office at HFAC E395, instrumentoffice@byu.edu, or 801-422-2352.

COVID-19 changes:

Students will not be able to share brass or woodwind instruments. String players should thoroughly wash their hands before playing their instruments. Please do not let hand sanitizer or alcohol wipes touch the string instruments as they will ruin the finish. New hand washing stations may be installed next to the drinking fountains in the E Wing on the 2nd floor.

Private instructors will determine who can check out restricted instruments. Majors will receive precedence. Instruments can be taken home for practice and storage without the usual $100 contract fee in the Provo area only. Students needing to use an instrument outside of Provo must contact the Instrument Office and will be determined on a case-by-case basis.

Performance Library

Hours and Services

Fall 2020

In ongoing efforts to adhere to BYU guidelines, please review the following modifications to procedures of the Performance Library for Fall 2020. 

The Performance Library will continue to provide prompt and excellent service to the faculty, staff, and students in the School of Music by offering the following: 

  • Walk-in service limited to “by appointment only.”
  • Staff available by email and phone for all music needs and questions.
  • Pick-up and delivery of requested music for faculty and staff arranged at your convenience. 
  • Providing copying, binding, and scanning services according to copyright laws.

For the safety of patrons and staff, we respectfully request the adherence to the following guidelines for in-person appointments:

  • The wearing of masks
  • Limit of two patrons in the office at one time
  • Maintain physical distancing to six feet apart

For large ensemble music distribution, details are forthcoming and will be announced through each ensemble conductor.

Contact Information:

Email: performancelibrary@byu.edu

Office Phone: 801-422-3171

Nancy Jacobs’ Direct Contact Information:

Email: nancy_jacobs@byu.edu

Call/Text: 801-318-0406

We look forward to serving your School of Music Performance Library needs without skipping a beat!

Ensembles are an important part of music study at BYU. We know the musical challenge, camaraderie, and joy of community music-making is often a sustaining force in our day-to-day lives. We aim to provide the best educational experience possible under the COVID-19 conditions while keeping the health and safety of our students, faculty, and staff as our highest priority.

All students, faculty, and staff will practice protocols as determined by the university, including wearing masks while on campus. https://www.byu.edu/coronavirus/ We strongly urge all School of Music students, faculty, and staff to exercise health precautions vigilantly on and off campus. Don’t Be the One who spreads the virus and shuts down the campus!

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

These policies apply to all ensembles (large and small) and chamber groups.

Ensembles for Fall 2020 will move forward in phases as outlined below.

Phase I

  • Ensembles will meet remotely for the first 4 weeks of the semester. This will allow for initial safety in a campus environment where students have gathered from all over the world and where the results of such a gathering are unknown.
  • Auditions for ensembles will be held remotely for winds, brass, and choirs; they may be held remotely or in-person socially distanced for strings, percussion, harp, and keyboard. Individual ensemble areas will provide further information about their respective auditions.
  • Ensemble sizes will be altered based on the capacity of socially distanced rehearsal spaces.
  • Ensemble directors will lead students in various educational and rehearsal activities to begin to prepare repertoire and possible projects.
  • Individual ensemble areas will provide further information about their respective schedules and activities.
  • Students will be responsible for doing their utmost to maintain health and safety protocol on and off campus in order to prevent virus spread. If, after 4 weeks of classes, campus infection numbers are kept at a manageable rate, ensemble directors may consider moving to Phase II.

Phase II

  • Ensembles may begin to meet in-person, beginning with smaller numbers of students.
  • Ensemble members will follow strict hygiene practices before entering rehearsal spaces and during rehearsals. This may include, but not be limited to, the following:
    • Hand washing before coming to rehearsal
    • Temperature checks at the door
    • Wearing masks when entering/exiting
    • Wearing masks when playing/singing
    • Using caution and courtesy by not directing wind and brass instrument bells towards others, which may change seating to straight rows instead of semi-circles
    • Using a bell mask/shield on brass instruments, if possible
    • Emptying spit valves and other fluids onto a disposable cloth (like a puppy pad) that is safely discarded in the trash, or onto a personal cloth that is carefully taken home and washed daily
    • Cleaning music stands, piano keyboards, mallets, etc., and other surfaces via disinfectant wipes before and after each rehearsal
    • Not attending rehearsal when experiencing any symptoms of illness, but instead tuning in to rehearsals via streaming.
  • Ensemble directors will also wear masks and use a mic for communication during rehearsals.
  • Ensemble directors may choose a blended model for Phase II rehearsals, keeping the number of students present in the classroom as low as possible.
  • Rehearsals may be of a shorter length of time to allow for room ventilation and sanitization.
  • Ensemble directors may also choose to remain in Phase I for health and safety purposes.
  • Ensemble directors will provide instructions on entering and exiting rehearsal and performance spaces to minimize congestion and cross-traffic as players find their places.

Ensemble directors are ultimately responsible for how social distancing and safety protocols are implemented in rehearsal and performance. If some students in ensembles, whether they are immuno-compromised or not, are not comfortable with the level of masking, hygiene, and social-distancing practices implemented for the ensemble, even if the ensemble director allows it, alternatives should be devised and offered where possible. Under the current circumstances, it is not permissible for students to act with insufficient caution in an ensemble setting, but students who desire to exercise added caution, for whatever reason, should be accommodated whenever possible.

Phase III

  • According to the BYU Fall 2020 class schedule, following Thanksgiving break all classes will continue remotely.
  • Ensembles will, in effect, return to practices established in Phase I.
  • Directors may opt for other educational activities or work on completing digital projects.
  • Ensemble directors are encouraged to execute other educational musical projects that keep the ensemble engaged, working together, and sharing music on a broad scale.

Ensemble Performances

  • Ensembles (large, small and chamber groups) will be scheduled for one performance each during Fall 2020.
  • No live audiences will be admitted to ensemble performances in the de Jong Concert Hall or Madsen Recital Hall.
  • All BYU performances will be in the HFAC facilities.
  • All performances will be live-streamed for remote viewing.
  • For legal reasons, all streaming must go through the BYU server; no Facebook, Instagram, etc.

Choirs

Current audition information, and Choral Area information is here:https://byuchoirs.com/auditions/

Choirs rehearsing in the Madsen Recital Hall (MRH) will follow the protocols decided by the choir director. This will include the following:

  • Choir members will use the south 4th floor foyer and south 5th floor doors as entry points and the north 4th floor foyer/5th floor doors as exit points. This will minimize cross-traffic.
  • Upon entrance, choir members will be required to wear a mask and will also be scanned by a touchless thermometer.
  • Each singer will be socially distanced to an assigned “seat” within the MRH.
  • Each singer will have their own music (no sharing).
  • Rehearsals will be shortened to allow for time between ensembles for MRH sanitization.

Bands

  • Wind Symphony – The Wind Symphony will be the same size as usual (50) but will rehearse in various combinations due to the 40 person social distancing limit for the rehearsal room (E-250).
  • Symphonic Band – The Symphonic Band will operate with a reduced size (approx. 50).  They will rehearse in segments on Wed. and Thurs. evening 7-8:30 p.m.) to utilize the larger room (E-250).
  • In-person rehearsals for Wind Symphony and Symphonic Band will not begin until the end of September.  However, assignments and preparatory work will begin the second week of the semester.
  • Marching Band – The marching band completed auditions in May and is already organized for outdoor social distancing protocols.
  • Auditions — Wind Symphony and Symphonic Band wind and percussion auditions are conducted by the studio teacher of each instrument.  (Band and Orchestra auditions are conducted simultaneously, with the teachers making the assignments.)  These auditions normally take place the first day of the semester, but this year they will be held remotely. 
  • The bands.byu.edu website has a link to the details which have been provided by the studio faculty—as well as their email addresses.

IMPORTANT INFORMATION FOR STUDENTS IN INSTRUMENTAL ENSEMBLES:

  • Students will need to bring their own personal music stands to rehearsals and performances. (With the exception of Percussion sections which, of necessity, must share music stands.) This will reduce excessive time moving and cleaning SOM stands.
  • Students will be issued semester repertoire individually (no sharing of music). Music will be kept with the individual and not stored in folder slots. It is the student’s option to scan music for usage on an electronic device.

Orchestras

Philharmonic Orchestra — The Philharmonic will be split into two orchestras of around 60 players each, to accommodate a distanced setup on the de Jong stage.

Symphony Orchestra —Symphony Orchestra will continue as one orchestra of 60 players.

University Orchestras will not be held Fall 2020.

  • Auditions for the orchestras will take place in studio auditions as usual. Students will be placed and notified afterwards which orchestra they are in.
  • Ensemble rehearsals will begin in the 5th week of school and there will only be one concert this semester for each orchestra, in mid-November.
  • The two weekly rehearsals for the orchestras will alternate between strings only, and winds/brass/percussion. Also be prepared to have an occasional full ensemble rehearsal at non-traditional times in the de Jong or perhaps even outdoors as the schedule or weather permit.
  • Orchestra conductors will contact students with repertoire information and how to prepare in the first four weeks of school in anticipation of ensemble rehearsals.
  • Masks and other protections will be required as rehearsals begin, and information about those protocols will be issued in abundance as school begins.

IMPORTANT INFORMATION FOR STUDENTS IN INSTRUMENTAL ENSEMBLES:

  • Students will need to bring their own personal music stands to rehearsals and performances. (With the exception of Percussion sections which, of necessity, must share music stands.) This will reduce excessive time moving and cleaning SOM stands.
  • Students will be issued semester repertoire individually (no sharing of music). Music will be kept with the individual and not stored in folder slots. It is the student’s option to scan music for usage on an electronic device.

Chamber Groups

GROUP FOR NEW MUSIC

Music students interested in performing new music and receiving one credit of chamber ensemble while working with composition faculty in Fall 2020 should consider signing up for “New Music Ensemble,” Music 441r, sections 1 or 2. A description of each ensemble/section follows, including the contact email for Dr. Jones and Dr. Asplund, the groups’ directors.

Group for New Music (Music 441r Section 1)

Students perform works by 20th-21st Century composers, including works by guest composers in connection with campus visits or lectures by those composers. This fall, Dr. Jones is organizing a concert of solo works by several living composers, including some newly-commissioned works in commemoration of the First Vision. He is still looking for a trumpet and an oboe performer, in particular. If you’re interested in participating or just finding out more about the ensemble, please contact Dr. Jones at: stephen_jones@byu.edu

Group for Experimental Music—GEM (Music 441r Section 2)

Now in its 17th year, GEM specializes in collaborative composition, free improvisation, structured improvisation, as well as indeterminate, improvised, and experimental music by well-known composers (John Zorn, John Cage, Christian Wolff, Terry Riley, Sun Ra, Robert Ashley, Anthony Braxton etc.) and by members of the Group.  Because of its unique (experimental/improvised/comprovised) nature, we should be able to make the most out of our unusual circumstances.  GEM is listed as On-Demand Remote Delivery, which means we will be deciding as a group how to create and share music with each other and our communities.  This may involve mostly creating, recording and sharing music online as well as a few carefully distanced meetings during the semester.  GEM is helpful for students who want to overcome performance anxiety, and become more sensitive, expressive and creative performers.  It is also good for students who want to spark creativity for their other compositional projects.  Please contact Dr. Asplund (casplund@byu.edu) if you’d like more information.

FOLK MUSIC

Music 329R Section 1  Mountain Strings

This class is a BYU-sanctioned performing and touring ensemble that performs and travels with the BYU International Folk Dance Ensemble. It is a 7-member ensemble generally made up of students who play the following instruments:

Fiddle (violin)
Mandolin
Piano
Guitar
Bass
Percussion
Banjo

This is an audition-required class. Some students carry over from the previous year, so not all 7 positions in the ensemble are open for auditions during a given year. For anyone interested in this class, please contact the director, Mark Geslison, at folk@byu.edu. Auditions for the 2020-21 school year will be performed via video rather than through the usual in-person manner.

Music 329R Section 2  International Ensemble

This class is an ensemble that focuses primarily on the traditional music of Scotland, Ireland, Wales, England, and Eastern Canada (Nova Scotia and Cape Breton Island). It is a 10-member ensemble generally made up of students who play the following instruments:

Fiddle (violin)
Mandolin
Piano
Guitar
Bass
Percussion (Irish drum -called a bodhrán)
Flute (both standard metal flute and Irish wooden flute)
Pennywhistle
Accordion
Cello
and some special instruments when possible (concertina, Irish button accordion, and pipes [Scottish highland pipes and Irish Uilleann pipes])

This is an audition-required class. Some students carry over from the previous year, so not all 10 positions in the ensemble are open for auditions during a given year. For anyone interested in this class, please contact the director, Mark Geslison, at folk@byu.edu. Auditions for the 2020-21 school year will be performed via video rather than through the usual in-person manner.

Music 329R Section 3  American Ensemble

This class is an ensemble that focuses primarily on the traditional music of the U.S. including Bluegrass, Texas-style Fiddle music, New England traditional dance music, and other styles which may include Country, Western Swing, and Cajun. It is a 10-member ensemble generally made up of students who play the following instruments:

Fiddle (violin)
Mandolin
Guitar
Bass
Percussion (typically the cajón is the primary percussion instrument used in this ensemble)
Banjo
Piano

This is an audition-required class. Some students carry over from the previous year, so not all 10 positions in the ensemble are open for auditions during a given year. For anyone interested in this class, please contact the director, Lindsay Davis, at lindsaythefiddler@gmail.com. Auditions for the 2020-21 school year will be performed via video rather than through the usual in-person manner.

Jazz

Synthesis, Jazz Legacy, Syncopation, the Jazz Lab Band, and the combos will all be meeting this fall.  

  • Auditions for the jazz groups will be held during the first week of the semester.  They will be handled by each instrument studio, according to studio teacher protocols. At the time of the audition, students will indicate which ensemble(s) they are auditioning for (e.g., big band, Jazz Legacy, and/or combo), and what their time availability is.  Students are placed in ensembles based on their experience level, and time availability. Visit the Jazz Audition Info page for additional details.
  • Ensembles will begin meeting during the second week of the semester in a combination of virtual and in-person means.  Regular, in-person, playing rehearsals will not begin until the fifth week of school, but during the second through fourth weeks of the semester groups will study the repertoire and playing techniques, utilize in person, non-playing rehearsal techniques, have master classes that focus on various jazz related subjects and skills, and, in some cases, rehearse together via online platforms.
  • Each group will perform one concert during the semester.  All the jazz concerts are scheduled during the first week of November.  These concerts will be live streamed over the internet.  The combos will do a combined combo concert, as they normally do, and the other groups will each do their own concert.
  • After Thanksgiving, all ensembles will continue via virtual, online means for the remainder of the semester.
  • Masks, social distancing, and other protections will be required for all in-person meetings and rehearsals.  Information about protective protocols will be issued in abundance as school begins.

IMPORTANT INFORMATION FOR STUDENTS IN INSTRUMENTAL ENSEMBLES:

  • Students will need to bring their own personal music stands to rehearsals and performances. (With the exception of Percussion sections which, of necessity, must share music stands.) This will reduce excessive time moving and cleaning SOM stands.
  • Students will be issued semester repertoire individually (no sharing of music). Music will be kept with the individual and not stored in folder slots. It is the student’s option to scan music for usage on an electronic device.

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

General Policies

  • Performers must continue to abide by BYU and School of Music health and hygiene protocols. https://www.byu.edu/coronavirus/
  • Performers should wear masks until and unless it is impossible to perform with a mask. Removal of masks is at performer’s own risk.
  • Musicians who perform collaboratively where masks are not worn do so at their own risk.
  • All BYU performances will be in the HFAC facilities.
  • All performances may be live-streamed from the de Jong Concert Hall and Madsen Recital Hall.
  • All streaming must go through BYU servers (for legal purposes); no Facebook, Instagram, etc.
  • All programs may be subject to review prior to performances for copyright purposes (including any planned, but unlisted, encores).
  • No guest artists will be invited to campus for the Fall 2020 semester. This is in accordance with university and School of Music guidelines.
  • The policies are subject to change at any time based upon changing conditions and information.

De Jong Concert Hall

  • No live audiences will be admitted for Fall 2020.
  • There will be live streaming of all performances.
  • Number of persons on the stage may not exceed 60 with social distancing.
  • Ensembles may schedule a very limited number of additional rehearsals in the hall (schedule permitting) in order to bring all members of the ensemble (with social distancing) together.
  • Cleaning protocols will be exercised at appropriate intervals before, during, and after performances.

Madsen Recital Hall

  • No live audiences will be admitted for ensemble performances in the Madsen for Fall 2020.
  • Students performing required recitals will be permitted to invite a very small audience.
    • Live audiences for student recitals may not exceed 20 persons.
    • Attendees beyond the count of 20 will not be permitted to enter.
    • Audience members will use the south 4th floor foyer and south 5th floor doors as entry points, and the north 4th floor foyer/5th floor doors as exit points. This will minimize cross-traffic.
    • Audience members will be seated as family groups or individuals with social distancing of at least 6’ on all sides.
    • Audience members will abide by BYU and School of Music policies of wearing masks at all times and observing hygiene protocols.
  • There will be live streaming of all performances.
  • Number of persons on the stage may not exceed 14 with social distancing.
  • Rehearsals will be scheduled in the Madsen as per standard practice.
  • No recital receptions will be allowed. (No food or gathering place.)
  • Cleaning protocols will be exercised at appropriate intervals before, during, and after performances.

Ensembles

  • Each ensemble will be allowed one concert performance before Thanksgiving break 2020. This applies to all ensembles (large and small) and chamber groups.
  • Ensembles must observe the person limit in both rehearsal and performance spaces and observe social distancing at all times.
  • Ensemble members should also practice safety standards as set by the university (including masks, sanitization, hand washing, temperature checks, etc.).

Individual faculty members, ensemble directors, and instructors will have further instructions and procedures that are pertinent to their specific disciplines and areas, and students are expected to follow those instructions completely and rigorously. Please talk with faculty and instructors for further details regarding performance protocols.

THESE POLICIES AND PROTOCOLS ARE SUBJECT TO CHANGE AT ANY TIME BASED UPON CHANGING CONDITIONS AND INFORMATION. VISIT THIS SITE FREQUENTLY FOR UPDATES.

Pianists accompanying for lessons and/or rehearsals should follow the same guidelines as stated in PRIVATE LESSONS. Pianists should not feel forced to accompany in person and choose to do so at their own risk.

  • Studios for winds, brass, and voice will provide predominantly remote lessons. All other lessons may be provided remotely, blended, or in-person.
  • Accompanists should not be attending lessons or rehearsing with voice, winds and brass until safer conditions can be determined. (Faculty will be notified if/when such conditions have been determined.) Accompanists may use remote low-latency means, or provide rehearsal recordings for students.
  • Accompanists may attend lessons in person (for instrument not mentioned above) only if social distancing can be observed for teacher, student and accompanist.
  • Students/Accompanists attending lessons in-person will follow strict hygiene practices before entering faculty studios. This may include, but not be limited to, the following:
    • Hand washing before coming to rehearsal
    • Temperature checks at the door
    • Wearing masks when entering/exiting
    • Wearing masks when playing/singing
    • Maintaining social distancing of at least 6 feet
    • Cleaning music stands, piano keyboards, etc., and other surfaces via disinfectant wipes before and after each lesson
    • Not attending lessons when experiencing any symptoms of illness but instead using remote means.
  • A 30-minute room vacancy between each lesson/rehearsal, is recommended to allow for adequate air exchange.
  • Juries following Thanksgiving break must be executed remotely.

Production Studios 1, 2, & 3

  • Facemasks will be required at all times.
  • No more than 1 person in the Studio at a time.
  • At the end of their session, the students will wipe down all computer peripherals, keyboards, microphones, stands, cables, instruments, etc.—essentially anything that was touched or breathed upon.

Recording Studios Y & B

  • Facemasks will be required at all times, with the exception of vocalists and wind and brass players who may remove their masks during the actual recording takes.
  • If a vocalist or a wind or brass player is performing unmasked, no one else should be in the Studio with them at the same time.
  • The 6’ social distancing rule will be required.
  • No more than 4 people will be allowed in the Studio at a time, and no more than 2 people in the Control Room at a time.
  • The studio technicians will wipe down all microphones, stands, cables, instruments, etc.—essentially anything that was touched or breathed upon—after the end of every session.
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